Invite advice
Been hosting monthly for about a year. Group has grown big enough that not everyone can be invited every time. Lots of good long-time friends and coworkers. Doing a mass text and first-come-first-served stresses me out because I don't want people to have to be glued to their phones in order to not miss the invite. No possibility at this time of splitting into two games (no other interested Storyteller yet). We have full time jobs and young ones so finding more than one day a month is also unrealistic. How would you feel if you received the following text? What would you change?
"Hi all! 😊 We loooove getting to play Clocktower with you. It's honestly the highlight of our month. Thank you so much for being our friends and making the effort to be here and giving up your precious time to hang out!
A year ago when we started playing BOtC we had a small group of 7, and now we have about 20 people who regularly like to play. It's awesome!
Here comes the dilemma: In the rare event that most people are available for a party night we've been thinking about the best and most fair way to send invites, since the game only comfortably plays up to 15 people (14+ storyteller). So here's what I'm proposing we try for the next few months, and if we don't end up liking it we can reassess and try something else.
Rotate the order in which we send out invites, giving priority to whoever couldn't come the previous month. This may leave someone out on a given month but then they'll be given priority the next month.
I'll send invites via text (with a "Partiful" app link) which will show you how many spots are open for the party. It'll say "13/15 spots left" right away because Ben and I will take those first two spots. We'll also send the invite link to a handful of "core" players first - the folks that have been at every, or nearly every, game night since we started playing.
I'll continue sending out invites until all spots are filled, or until everyone has been invited.
If all the spots fill up I'll notify anyone who didn't get a spot and let them know if anyone cancels, in case they're available/interested.
RSVPing "yes" or "no" within a couple days of receiving the invite would be super helpful (if possible) so that I can communicate with everyone within a reasonable time frame.
I hope that sounds good. I want to be transparent and keep it as fair as possible while still getting to hang out with everyone on a regular basis. And hopefully do it in a way that is least stressful for all. If you have any thoughts or input please let me know!"